Minutes

27th October 2021 -

Uffington Parish Council

Approved Minutes of the Parish Council Meeting held at Uffington Village Hall on Wednesday 27th October 2021 at 7.30pm

Present: Barrie Brown – Chairman, Cllr Sheehan, Cllr Hartley, Cllr Genever, Cllr Hutchins, Cllr Trollope-Bellew and four members of the public

Clerk – Mrs. K Turner

  1. Apologies: Cllr Kelham Cooke, Cllr Barratt
  2. Approval of Minutes from 15th September:

Pro: Cllr HartleySec: Cllr Brown

  1. Matters Arising

Fingerpost in Village discussed and Cllr Genever agreed that the current post needs to be retained and requested LCC be contacted to confirm. New fingerpost will be placed on grass verge so as to not obstruct any property.

New saplings for play area will need to be planted ASAP and Cllr Brown agreed to arrange a date with all concerned to have these planted.

The new playground equipment has been ordered and confirmation obtained. Still awaiting utility maps of the area before work can commence. Cllr Trollope Bellew agreed to try and investigate and help as a cost to the council is involved.

  1. Allotments

Cllr Brown communicated that the working group met with a group of tenants at the allotments on Sunday 24 October regarding the revised proposal of the tenancy agreement due in November. Please see notes attached for full details of meeting. Points brought forward to full council

Bonfire clause in agreement to be removed and allow at all times of year.

Full Council agreed

Current contractor for grass maintenance to include grass verge outside the allotments - quote to be obtained.

Full Council agreed

School children to be allowed onto the allotments for educational purposes

Full Council agreed

Six monthly meeting to be held with allotment tenants

Full Council agreed

Other points noted were the responsibility of the allotment boundaries. Maintenance is needed and was discussed who was responsible. Clerk to obtain boundary information. Council agreed to have contractor quotes sent in for cost of work needed. The Council received no objections to those in attendance at the meeting to the bee hives or the use of the common area of the allotments. Possible notice to be displayed at the allotments detailing they are private and no unauthorised entry permitted.

One tenant who could not attend the meeting on Sunday 24 sent in correspondence with points that were read through to all Cllrs for agreement.

Request to change Parish Councils tenancy agreement to reflect responsibilities – Council agreed this was not to be changed

Eligibility for allotments should be for Parish residents and their tenancy should be terminated on leaving the Parish – Council agreed

Tenants to be aged over 18 – Council agreed for this item not to be included in the agreement

Tenants should be entitled to rent a maximum of 1 whole allotment – Council agreed

Request to delete rule 7 and to not plant invasive shrubs, trees or plants etc. – Council agreed not to delete this rule. Restriction avoids future maintenance issues and allotments becoming an orchard

Request to delete rule 8 – to erect only one shed. Council agreed that this clause would stay in the agreement to maintain maximum cultivation area

Request to delete rules 11,12,13,15 and 18 – Council agreed that all shall remain in the agreement. All rules were included in both the 1978 and 2011 agreements and are as standard agreements.

  • Clerk to send correspondence to individual tenant regarding requests.
  • Amendments to rules of the allotment agreement are to be applied retrospectively
  1. Queens Jubilee

Correspondence received regarding lighting of the beacon for the Queens platinum jubilee. Cllr Genever confirmed that the beacon will be lit for the celebration

Dance to be held in the village & the Genever family will be planting a commemorative tree in February 2022.

The play area was discussed as a space for the Parish to also plant a commemorative tree with plaque. Action – to find suitable area and type of tree to plant

  1. Reports from outside bodies

Cllr Rosemary Trollope Bellew gave her report. Cllr Cooke monthly report sent to all Cllrs. Full reports can be found on Uffington Parish website

  1. Accounts

Expenditure Out

     Clerks Wages (Sep & Oct)                               £351.40

     Litter picking invoices Sep & Oct                      £80.00

            Printer toner                                                     £16.79

            Village Hall Hire                                                £30.00

            Woodcraft Tree SVS                                         £624.00

            Total                                                                  £1102.19

 

Payments In

SKDC Grant for playground                               £1000

 

Bank balance as at 20.10.21

Treasurer’s account: £1,919.06

Business account: £5,374.67

 

Cllr Brown asked if all Cllrs to confirm they had seen and read the accounts information

Pro: Cllr Sheehan Sec: Cllr Hutchins

All Cllr’s agreed

Cllr Brown noted that the precept for next year will need to be discussed and decided upon and that this would be on the agenda for the next full Council meeting for a decision

  1. Declaration of Interest
  2.  
  3. Planning

S21/2097 - 31 Lindsey Road, Uffington, PE9 4SH

Erection of two storey rear extension and single storey side extension. No objections raised.

One comment to raise with SKDC that item 6 on application states no trees within fallingdistance of property. One tree sits on South side of property on PC land

  1. Correspondence – Full list of correspondence received

Cllr Brown confirmed the letter which was sent to the Bertie Arms in response to the application representation.

Query regarding property in conservation area – Cllr Trollope Bellew explained that all properties have to undertake the correct procedure of planning application through SKDC and confirmed that no application had been processed for any property within Uffington conservation area at this time

  1. Any other business

Cllr Hartley raised points that there are still no road markings along Greatford Road, a road closed sign has been left on grass verge which needs collecting & the main road sign is still in need of repair

30mph sign on Casewick Lane damaged

Cllr Genever raised concerns about the 50mph speed limit on Newstead corner. Cllr Trollope Bellew responded to say that the proposal was fought hard against but unfortunately was voted in favour. Evidence would need to be brought forward to justify lowering the current speed limit. Cllr Genever would also like to see the village fingerpost protected and marked as listed. Action – Clerk to contact SKDC with this request

Potholes on Casewick Lane still a problem - Action - Clerk to report

Flooding on Casewick Lane

Speedwatch group is still operational and sessions are running as normal request from member of public for clarity on merging of the Speedwatch group and speed sign reporting.

Member of public raised concern over safety barrier outside of Village Hall being removed and not replaced. An FOI request has been made to LCC for full report

Cllr Trollope Bellew to advise clerk of the new highways manager for future correspondence

 

Chairman called for the next agenda item to be discussed in closed session and members of the public were asked to leave. Cllr Trollope Bellew also left the meeting.

  1. Parish Councillor Vacancy

Two applicants for Cllr vacancy

Vacancy was filled by paper vote by all Cllrs present

Votes recorded by Clerk as three to two in favour of Mr. B Church

            Meeting closed at 8.55pm

Next Full Council Meeting to be held at the Village Hall on Wednesday 8th December at 7.30pm