July 2022
Uffington Parish Council
Approved Minutes of the Parish Council Meeting held at Uffington Village Hall on Wednesday 6th July 2022 at 7.45pm
Present: Barrie Brown – Chairman, Cllr Sheehan, Cllr Hartley, Cllr Genever, Cllr Hutchins, Cllr Barratt, Cllr Church and four members of public
Clerk – Mrs. K Turner
1/2022 - Apologies: Cllr Kelham Cooke and Cllr R Trollope-Bellew
2/2022 - Approval of minutes from 25th May 2022
The minutes were approved subject to the insertion of a missing word in item 10
Pro: Cllr Hutchins Sec: Cllr Barratt
RESOLVED
3/2022 – Matters Arising
Cllr Genever commented that residents had been and filled in some of the larger holes along Casewick Lane. The lane is still in disrepair and needs to be reported to LCC highways again. Clerk to contact Cllr R. Trollope-Bellew and highways manager to raise issue again
No further involvement from the Parish council regarding the Speedwatch handover meeting
The 30mph speed limit has now been successfully moved further out of the village and members of the Speedwatch group are to meet and to discuss where volunteers now need to stand to record data.
Jubilee mugs were a success and only a few remain to be collected by residents that expressed a wish for them. Clerk to include detail in Towers and spires as a reminder
Clerk to query with Insurance company regarding ground surface and to check the policy
Reminder to be added to Towers and Spires for residents to report street lights/broken signs/potholes etc. to fixmystreet.com.
Cllr Church raised the query of green bins not being collected to Cllr Cooke at SKDC. District has now confirmed that the green bins would be collected from inside the gate of number 8 School Lane. Issue has been resolved
Chains and posts have still not been repaired outside of the Bertie Lane bungalows. Clerk to report to Cllr Trollope Bellew to try and chase for repair
No further reports have been received regarding cyclist along the footpath along Manners close
Cllr Brown noted that all of the village Jubilee events held over the bank holiday weekend in June were a success and a fantastic village event for everybody
Cllr Brown read through the Clerks report for June. A copy of the report can be found on the webpage https://uffington.parish.lincolnshire.gov.uk/ and noticeboards
4/2022 – Cllr Brown discussed the need to await collection/delivery of all Jubilee mugs to residents before a decision is made on how to spend the donated funds.
5/2022 – New bench to be purchased by Uffington Parish Council from donated funds to be placed near the Jubilee tree at the play area.
Clerk to confirm wording of the commemorative plaque from resident
All Cllrs agreed
RESOLVED
6/2022 – UVH request to donate a picnic style bench to the children’s play area was agreed upon. Cllr Hutchins commented that perhaps a slightly more accessible bench could be looked into as a possibility for ease of pushchairs and wheelchairs.
Uffington Parish Council to be responsible for obtaining, funding and fixing a plaque acknowledging the donation from Uffington Village Hall. Cllr Brown to confirm wording. Delivery and installation to be organized by UVH. The decision on where to place the bench would be discussed with members from UVH and the playground working group members.
A plaque to acknowledge the generous donations from all groups for the new pieces of play equipment that was installed in January was decided to be provided by the Parish Council. Thanks was expressed to all groups that donated to enable the project to go ahead. The Somes trust, South Kesteven District Council and Uffington Village Hall. Members of the Playground working group to discuss on style and wording of plaque. Possibly to match the Perspex one that is already installed.
All agreed
RESOLVED
7/2022 – Mallard Pass second stage consultation. Cllr Brown explained that Cllr Sheehan and himself attended the meeting held by the Mallard Pass action group on Monday 4th July at the Village Hall as residents not as members of the Parish Council. Some questions were raised and unfortunately due to some negative and unpleasant comments from members of the public regarding the Parish Councils involvement on the project, Cllr Brown felt that an update was needed for the public attending the meeting.
Cllr Brown noted the Parish Councils involvement in the project so far and explained the steps they had taken to raise awareness in the village. Leaflets were printed by the Parish Council in December and delivered to over 200 houses in the village including Newstead and Casewick residencies asking for all comments both positive and negative to be sent to the Clerk. The Parish Council received 30 replies. The information that was given was collated and a reply was sent back to Mallard Pass with all comments raised. At this given time Uffington Parish Council does not know what residents of the village feel or think regarding the project and is unable to comment without the information.
At this point a member of public was given chance to talk and raised issue that the Parish Councils email address is not easily found. Clerk advised that the email address is posted onto the notice boards and also on the Uffington webpage. All contact email addresses were published on the leaflet posted in December. Member of public noted that not all residents were aware they needed to copy in responses to their Parish Council and also not aware that they would need to send comments in again for the second consultation, there was a worry that residents may think that if they had commented at the first stage, they would not need to comment again at the second stage. Comments both for and against the project need to be submitted to Mallard Pass and copied to Uffington Parish Council, MP and local councilors.
Cllr Brown proposed to repeat the exercise and leaflet drop that was carried out December 2021 to give information, raise awareness and to request comments that are sent to Mallard Pass are copied into the Parish Council. Several Cllrs volunteered to help with the distribution of the leaflets
All Cllrs agreed
RESOLVED
8/2022 – The pavement surface outside of Croft farm is causing some concern especially with some of our older residents and ones that have walking aids. The path is uneven, broken up and in need of repair. Resident has already sent in pictures to fixmystreet.com
The path was raised as an issue at the village walkabout with LCC highways manager but repairs were dismissed.
Clerk to contact LCC Highways manager for further request
9/2022 – Cllr Cooke monthly report attached and can be viewed on our web page https://uffington.parish.lincolnshire.gov.uk/ and noticeboards
10/2022 - Monthly Accounts
Expenditure Out
UVH Room Hire May£20.00
Pound Field Signs£25.04
BHIB Annual Insurance£354.33
Grass Mowing May & June£195.00
J Hartley (June Litter pick) £40.00
Clerks Wages May & June £383.72
Uffington Cricket Club donation £50.00
New Defibrillator Pads £119.99
ICO £40.00
Total £1,228.08
Payments in
SKDC Street Cleaning £231.66
SKDC Jubilee Fund Grant £357.00
Cllr Brown asked if all Cllrs had seen and read the accounts and if there were any comments or queries. None given
Pro: Cllr Hutchins Sec: Cllr Genever
RESOLVED
11/2022 - Declarations – None
12/2022 - Planning - S22/1028 – Mr. & Mrs. Chisholm – 57 Casewick Lane, Uffington PE9 4SX - Proposed two storey side and rear extension, internal and external alterations. No objections
13/2022 - Correspondence
Notice from tenant has been addressed and several allotment holders will be helping the tenant while they are unable to currently attend their plot
31 Lindsey Road has asked for maintenance to be carried out on the two trees that currently sit on Parish Council land at the front of the house. Comments were raised regarding If bird mess was a reason to have trees cut back. Parish Council will seek a contractor to come and assess the trees to see if maintenance is necessary. Quotes to be received from contractor on cutting/trimming of over hanging branches on Manners close and to have trees assessed. If it Is ascertained that any maintenance is required then the Parish Council will need to decide on the work to be carried out due to budget and funds available. The Parish Council agreed for plants/bulbs to be planted around the tree at the side of the property which has kindly been suggested by the resident of number 31 Lindsey Road. Thanks was also given to these residents for keeping the grass area tidy and keeping the overall area nice for the village.
Clerk has obtained the land registry title plans for the allotments. The plans are not clear to determine the exact boundaries. The Parish Council assume that the responsibility is theirs for the tree and hedge maintenance on the South side. Unfortunately, there is no cost in the budget for the maintenance at the allotments in this financial year. A contractor will be sought throughout the summer months to quote for the works that is needed. The boundaries will be discussed at the annual allotment holder meeting in the Autumn
14/2022 – Any Other business - Cllr Brown invited members of the council for any comments
Cllr Church noted that communication had been sent from the NHS regarding the rise in covid cases due to two new variants. The new guidance is to wear face masks in public places and to keep windows open when inside. Cllr Church also invited members to celebrate his 80th Birthday party to be held at the village hall on 16th July. Congratulations was given to Cllr Church on receiving his community award from The Royal Voluntary service. Cllr Church was one of over 3000 nominations put forward.
Cllr Hutchins requested for the existing code of conduct and standing orders to be on the next meetings agenda so that it can be commented on and reviewed as necessary. One new piece of play equipment is now making a loud screeching noise. Clerk to contact HAGS UK and ask regarding warranty and if this can be looked into
Cllr Hutchins also mentioned the success of the Council in the previous months that of the 30mph speed limit sign being moved, the issue of the drains being looked into outside of number 33a Casewick Lane and also the request for a footpath to the cricket ground has now been formally acknowledged by Highways and added to their list of works should funds become available
Playground maintenance quote for quarterly inspections and annual inspections. Annual inspection is at a cost of £173.25 and quarterly £68.25. Members of the playground group to go over the last inspection that was carried out in January. Clerk to send on report to working group
Cllr Sheehan requested for Clerks report to be included in the minutes
Speedwatch group are continuing their sessions and one session recorded 80 speeding vehicles at 6am in the space of 90 minutes
Next meeting to be held on Wednesday 17th August at 7.30pm
Meeting closed 9.00pm
Clerks Update - June
Update on Jubilee Mugs – Approx 15 left after all have been delivered
Cash Donations from the Jubilee Mugs as at 30/06/2022 - £157.50
£357 received 30/05/2022 from SKDC for the funding of the mugs. The balance will be paid once a report has been submitted to SKDC along with copy invoices and bank statements (this was a requirement once our grant was successful) Clerk provided report to SKDC 01.07.22. Await balance of grant to be paid
3 Jubilee mugs were faulty and not printed correctly. Clerk to request refund from Running Imp company to cover the cost of these
30Mph Sign extension on Main Road has been chased again with highways. Update from LCC on 30/06/2022 to advise that work should be scheduled to move the sign in the next few weeks.
Response from Highways to advise that the Greatford road extension request has been put forward as a case and submitted
No response from LCC highways regarding Casewick lane as yet
No through road sign outside of Bertie Lane bungalows has been fixed. The bollards and chains have not been fixed yet by SKDC
Clerk reported to LCC & SKDC regarding the Lindsey Road sign and the Fire hydrant post which has been knocked down by a vehicle and laying on the grass outside of number 31. LCC have been out to investigate and have sent through reports to have these both fixed. Await update
Reports and comments were sent to LCC Highways regarding the fingerpost in the village and suggestion of extra signs being erected. No response back as yet
Several residents have queried when UPP broadband will be going live. No updates have been received as yet. Clerk has raised the question with UPP. Await reply
AGAR financial paperwork has been submitted to PKF Littlejohn for review. Await response from external auditor for any queries and for the final invoice to pay.
VAT reclaim has been submitted to HMRC with all copy invoices and paperwork for the financial year 2021-2022 totalling a sum of £4,591 on 31.05.2022. Await payment/queries
Cadent Gas scheduled urgent work to be done on Pound Field. Scheduled for three days w/c 27/06/2022
Speed limit sign still not fixed by LCC. Works are scheduled but no dates given
Uffington Parish Council
Unapproved Minutes of the Parish Council Meeting held at Uffington Village Hall on Wednesday 6th July 2022 at 7.45pm
Present: Barrie Brown – Chairman, Cllr Sheehan, Cllr Hartley, Cllr Genever, Cllr Hutchins, Cllr Barratt, Cllr Church and four members of public
Clerk – Mrs. K Turner
1/2022 - Apologies: Cllr Kelham Cooke and Cllr R Trollope-Bellew
2/2022 - Approval of minutes from 25th May 2022
The minutes were approved subject to the insertion of a missing word in item 10
Pro: Cllr Hutchins Sec: Cllr Barratt
RESOLVED
3/2022 – Matters Arising
Cllr Genever commented that residents had been and filled in some of the larger holes along Casewick Lane. The lane is still in disrepair and needs to be reported to LCC highways again. Clerk to contact Cllr R. Trollope-Bellew and highways manager to raise issue again
No further involvement from the Parish council regarding the Speedwatch handover meeting
The 30mph speed limit has now been successfully moved further out of the village and members of the Speedwatch group are to meet and to discuss where volunteers now need to stand to record data.
Jubilee mugs were a success and only a few remain to be collected by residents that expressed a wish for them. Clerk to include detail in Towers and spires as a reminder
Clerk to query with Insurance company regarding ground surface and to check the policy
Reminder to be added to Towers and Spires for residents to report street lights/broken signs/potholes etc. to fixmystreet.com.
Cllr Church raised the query of green bins not being collected to Cllr Cooke at SKDC. District has now confirmed that the green bins would be collected from inside the gate of number 8 School Lane. Issue has been resolved
Chains and posts have still not been repaired outside of the Bertie Lane bungalows. Clerk to report to Cllr Trollope Bellew to try and chase for repair
No further reports have been received regarding cyclist along the footpath along Manners close
Cllr Brown noted that all of the village Jubilee events held over the bank holiday weekend in June were a success and a fantastic village event for everybody
Cllr Brown read through the Clerks report for June. A copy of the report can be found on the webpage https://uffington.parish.lincolnshire.gov.uk/ and noticeboards
4/2022 – Cllr Brown discussed the need to await collection/delivery of all Jubilee mugs to residents before a decision is made on how to spend the donated funds.
5/2022 – New bench to be purchased by Uffington Parish Council from donated funds to be placed near the Jubilee tree at the play area.
Clerk to confirm wording of the commemorative plaque from resident
All Cllrs agreed
RESOLVED
6/2022 – UVH request to donate a picnic style bench to the children’s play area was agreed upon. Cllr Hutchins commented that perhaps a slightly more accessible bench could be looked into as a possibility for ease of pushchairs and wheelchairs.
Uffington Parish Council to be responsible for obtaining, funding and fixing a plaque acknowledging the donation from Uffington Village Hall. Cllr Brown to confirm wording. Delivery and installation to be organized by UVH. The decision on where to place the bench would be discussed with members from UVH and the playground working group members.
A plaque to acknowledge the generous donations from all groups for the new pieces of play equipment that was installed in January was decided to be provided by the Parish Council. Thanks was expressed to all groups that donated to enable the project to go ahead. The Somes trust, South Kesteven District Council and Uffington Village Hall. Members of the Playground working group to discuss on style and wording of plaque. Possibly to match the Perspex one that is already installed.
All agreed
RESOLVED
7/2022 – Mallard Pass second stage consultation. Cllr Brown explained that Cllr Sheehan and himself attended the meeting held by the Mallard Pass action group on Monday 4th July at the Village Hall as residents not as members of the Parish Council. Some questions were raised and unfortunately due to some negative and unpleasant comments from members of the public regarding the Parish Councils involvement on the project, Cllr Brown felt that an update was needed for the public attending the meeting.
Cllr Brown noted the Parish Councils involvement in the project so far and explained the steps they had taken to raise awareness in the village. Leaflets were printed by the Parish Council in December and delivered to over 200 houses in the village including Newstead and Casewick residencies asking for all comments both positive and negative to be sent to the Clerk. The Parish Council received 30 replies. The information that was given was collated and a reply was sent back to Mallard Pass with all comments raised. At this given time Uffington Parish Council does not know what residents of the village feel or think regarding the project and is unable to comment without the information.
At this point a member of public was given chance to talk and raised issue that the Parish Councils email address is not easily found. Clerk advised that the email address is posted onto the notice boards and also on the Uffington webpage. All contact email addresses were published on the leaflet posted in December. Member of public noted that not all residents were aware they needed to copy in responses to their Parish Council and also not aware that they would need to send comments in again for the second consultation, there was a worry that residents may think that if they had commented at the first stage, they would not need to comment again at the second stage. Comments both for and against the project need to be submitted to Mallard Pass and copied to Uffington Parish Council, MP and local councilors.
Cllr Brown proposed to repeat the exercise and leaflet drop that was carried out December 2021 to give information, raise awareness and to request comments that are sent to Mallard Pass are copied into the Parish Council. Several Cllrs volunteered to help with the distribution of the leaflets
All Cllrs agreed
RESOLVED
8/2022 – The pavement surface outside of Croft farm is causing some concern especially with some of our older residents and ones that have walking aids. The path is uneven, broken up and in need of repair. Resident has already sent in pictures to fixmystreet.com
The path was raised as an issue at the village walkabout with LCC highways manager but repairs were dismissed.
Clerk to contact LCC Highways manager for further request
9/2022 – Cllr Cooke monthly report attached and can be viewed on our web page https://uffington.parish.lincolnshire.gov.uk/ and noticeboards
10/2022 - Monthly Accounts
Expenditure Out
UVH Room Hire May £20.00
Pound Field Signs £25.00
BHIB Annual Insurance £354.33
Grass Mowing May & June £195.00
J Hartley (June Litter pick) £40.00
Clerks Wages May & June £383.72
Uffington Cricket Club donation £50.00
New Defibrillator Pads £119.99
ICO £40.00
Total £1,228.08
Payments in
SKDC Street Cleaning £231.66
SKDC Jubilee Fund Grant £357.00
Cllr Brown asked if all Cllrs had seen and read the accounts and if there were any comments or queries. None given
Pro: Cllr Hutchins Sec: Cllr Genever
RESOLVED
11/2022 - Declarations – None
12/2022 - Planning - S22/1028 – Mr. & Mrs. Chisholm – 57 Casewick Lane, Uffington PE9 4SX - Proposed two storey side and rear extension, internal and external alterations. No objections
13/2022 - Correspondence
Notice from tenant has been addressed and several allotment holders will be helping the tenant while they are unable to currently attend their plot
31 Lindsey Road has asked for maintenance to be carried out on the two trees that currently sit on Parish Council land at the front of the house. Comments were raised regarding If bird mess was a reason to have trees cut back. Parish Council will seek a contractor to come and assess the trees to see if maintenance is necessary. Quotes to be received from contractor on cutting/trimming of over hanging branches on Manners close and to have trees assessed. If it Is ascertained that any maintenance is required then the Parish Council will need to decide on the work to be carried out due to budget and funds available. The Parish Council agreed for plants/bulbs to be planted around the tree at the side of the property which has kindly been suggested by the resident of number 31 Lindsey Road. Thanks was also given to these residents for keeping the grass area tidy and keeping the overall area nice for the village.
Clerk has obtained the land registry title plans for the allotments. The plans are not clear to determine the exact boundaries. The Parish Council assume that the responsibility is theirs for the tree and hedge maintenance on the South side. Unfortunately, there is no cost in the budget for the maintenance at the allotments in this financial year. A contractor will be sought throughout the summer months to quote for the works that is needed. The boundaries will be discussed at the annual allotment holder meeting in the Autumn
14/2022 – Any Other business - Cllr Brown invited members of the council for any comments
Cllr Church noted that communication had been sent from the NHS regarding the rise in covid cases due to two new variants. The new guidance is to wear face masks in public places and to keep windows open when inside. Cllr Church also invited members to celebrate his 80th Birthday party to be held at the village hall on 16th July. Congratulations was given to Cllr Church on receiving his community award from The Royal Voluntary service. Cllr Church was one of over 3000 nominations put forward.
Cllr Hutchins requested for the existing code of conduct and standing orders to be on the next meetings agenda so that it can be commented on and reviewed as necessary. One new piece of play equipment is now making a loud screeching noise. Clerk to contact HAGS UK and ask regarding warranty and if this can be looked into
Cllr Hutchins also mentioned the success of the Council in the previous months that of the 30mph speed limit sign being moved, the issue of the drains being looked into outside of number 33a Casewick Lane and also the request for a footpath to the cricket ground has now been formally acknowledged by Highways and added to their list of works should funds become available
Playground maintenance quote for quarterly inspections and annual inspections. Annual inspection is at a cost of £173.25 and quarterly £68.25. Members of the playground group to go over the last inspection that was carried out in January. Clerk to send on report to working group
Cllr Sheehan requested for Clerks report to be included in the minutes
Speedwatch group are continuing their sessions and one session recorded 80 speeding vehicles at 6am in the space of 90 minutes
Next meeting to be held on Wednesday 17th August at 7.30pm
Meeting closed 9.00pm